The Executive Committee shall be composed of the Officers, the Parliamentarian, the chair(s) of the Local Youth Sections, and the Chair(s) of any Local Branches.
Duties
The Executive Committee administers the affairs of the Local and oversees the implementation of the decisions of the General and Regular Meetings. It may also propose policy to the General and Regular Meetings. It shall have the power to receive reports of any Committee or Branch and advise thereon, to call Special Meetings of the Local, and to act on any matter that requires immediate and urgent action.
The Executive Committee is the regular executive body of the Local, and thus subordinate to its Legislative bodies, the General and Regular Meetings.
The Executive Committee will be responsible for establishing program activities for the Local, for proposing guidelines and policies that will subsequently be voted on by Members, and for acting on the organization’s behalf between Local meetings.
The Executive Committee shall have the power to endorse, publish, and/or co-sign actions, statements, or other activities with external groups where those activities have secured two-thirds support of the Executive Committee AND support of the Committee tasked with evaluation of the relevant subject or action as indicated by a majority vote of the Committee. The Executive Committee by majority vote shall have the power to determine which committee(s) are relevant to the endorsement, co-sign actions, statements, or other activities.
The Parliamentarian shall be appointed by the executive committee, and shall serve the same term as an Officer, but shall not be a voting member of the Executive Committee. During any meeting of the Executive Committee in which an interpretation of the Bylaws or rules of order that govern the meeting is under dispute for any reason, an Officer or at least two non-Officer members may request that the Parliamentarian provide an advisory statement interpreting the Bylaws or the rules of order that govern the meeting. If the Parliamentarian is not present at the meeting, this request shall be forwarded to them at the first possible opportunity. This advisory statement shall not be binding on the Executive Committee, and shall not create any precedent for future interpretations. The Parliamentarian shall also be permitted (but is not required) to provide advisory statements on any matter related to the Bylaws or rules of order not involving the Executive Committee upon the request of any member.
Meetings
The Executive Committee shall meet at least once monthly.
The meetings of the Executive Committee will be held at the call of the Co-Chairs at such intervals as may be determined by a prior Executive Committee Meeting or by consultation with any three members of the Executive Committee. All members of the Executive Committee must (ordinarily) be given four days’ oral or written notice of regular Executive Committee Meetings. A 24-hour notice may be given under special emergency circumstances.
The Executive Committee shall be authorized to meet by telephone conference or through other electronic communications media so long as all the members can simultaneously communicate with each other and participate fully during the meeting, and provided notice is given as early as possible, no less than 24 hours. The Executive Committee may conduct votes on matters via electronic means. Unless otherwise resolved by the general body membership, all communication required in these bylaws, including meeting notices, may be sent electronically. All minutes of the Executive Committee’s meetings shall be made available electronically to all members in good standing, including records of votes taken.
Quorum
A quorum of three voting members of the Executive Committee is required for the transaction of Executive Committee business.